Field Service Administrative Coordinator

Wärtsilä Services supports its customers throughout the lifecycle of their installations by optimising efficiency and performance. The company's service network of approximately 11,000 professionals in 160 global locations is unmatched in the industry, delivering services to more than 12,000 customers every year. The portfolio of services - from spare parts to complete operational, maintenance, and optimisation services - is constantly being developed, not only to improve the availability of customers' installations, but to support them in growing their businesses. Wärtsilä is committed to providing high quality, expert support, and the availability of services in the most environmentally sound way possible, whenever, wherever.
Application deadline 2018-03-20
Position description Field Service Administrative Coordinator is responsible for the Invoicing of the Field Service works including Credit and Debit notes, handling of the Field Service Engineers’ working hours, assisting the Field Service Engineers with Travel Expense reports as well as variety of other supporting activities within Field Service Operations.

The Administrative Coordination team within Services Unit Baltic & Black Sea is spread in four different locations; Vaasa, Gdansk, Gothenburg and Budapest. We are currently searching for two persons in Vaasa/Turku for the position of Field Service Administrative Coordinator. One position is permanent and the other one is temporary (maternity leave substitute).

The location for this position is flexible based on the suitable candidate's preference.
Location: Vaasa, Finland; Turku, Finland

Responsibilities In this role, you are responsible for performing a variety of professional activities supporting own local organization. You will ensure the completeness of the defined routines, transactions and other daily work of own area, e.g. assisting travelling engineers with Travel expense reports, assisting Resources Team Leaders with Time sheets to Payroll, entering working hours of billable personnel to SAP-system and invoicing of Field Service activities according to procedures.

Other responsibilities:
- Supporting experts in assigned tasks
- Executing all needed actions for local implementation of Wärtsilä's processes/products/services according to Wärtsilä business targets within the area of responsibility
- Assisting senior professionals to coordinate and administer a variety of programs and activities.
Requirements To succeed in this role, you should hold a B.Sc. in Economics or equivalent. You have a high focus on performing tasks effectively and on time. The behaviours we wish you would have is decisiveness and proactiveness, as well as the ability to work independently as well as in a multi-locational team. You have the tendency of paying attention to details and the quality of the work and you are good at reporting and analysing information. You have good communication skills and fluency in Finnish and English.

- SAP knowledge
- Previous experience in invoicing related tasks
- Basic knowledge of salary rules.
Contact person to give further information Päivi Kerko, Manager FS Admin. Coordination
+358 44 3213213
Country Finland
Job area General Management & Administration