Office Coordinator & Accounting Assistant - Vancouver

We are looking for people who are service and result oriented and who share our passion for technology and the marine industry. People that believe that the best service and high quality products provide sustainable solutions for our clients. We want to be the most valued partner for our customers - and the best choice for our people. Wärtsilä people are passionate and committed to drive their careers and professional development.

Please note that this position does not offer an International Services Agreement. It is a local contract only. No immigration assistance; you must have Canadian Citizenship or Permanent Landed Immigrant Status to be able to work in Canada.
Application deadline 2017-08-01
Position description Main Responsibilities Office Coordinator:
-Full receptionist duties, including handling busy switchboard in a very professional manner; screen calls for select personnel, greet persons entering the office, ensure knowledge of staff movements in and out of the office, monitor visitor access and maintain security awareness.
-Administrative tasks and support for local departments, provide general administrative and clerical support, prepare correspondence and documents as directed.
-Assist with travel arrangements
-Look after the general requirements of the local office, set up meetings and conferences including catering, monitor and maintain office equipment, control inventory related to reception area and general office supplies
-Sort and distribute mail, faxes
-Prepare and send out couriers using established company accounts

Main Responsibilities Accounting Assistant:
-Support Company Accountant, Service Unit Controller
-Provide support and assistance with Business Control Center and Wartsila Shared Services Center (WSSC) staff
-Ensure that all documents are posted timely and correctly in SAP and filled as per legal requirements
-Process bank deposits as required
-Assign cost objects and apply tax codes to account payable invoices
-Check and scan invoices and travel expense reports to WSSC
-Clean-up of Corporate Business Travel airfare account on monthly basis
Requirements Education & Experience:
-3 to 5 years related work experience in similar position
-Bachelor degree or equivalent experience & skills

Knowledge of:
-Negotiating skills
-Workplace health and safety regulations
-Federal and provincial tax laws & regulations
-General accounting and auditing procedures
-High level of organizational and administrative ability

Required Skills:
-Verbal and written communication skills
-Professional personal presentation
-Customer service oriented
-Attention to detail, reliable, organized, multi-tasker
-Team player, situational and cultural sensitivity
-Stress tolerance
-Financial knowledge, cost awareness and effectiveness, understanding of internal controls
-Time management, problem solving skills
-Reporting and analyzing skills
Contact person to give further information Ms. Suzanne ten Haaf,
Service Unit Controller - Canada

We look forward to hearing from you. Wärtsilä Canada values our employees. We offer a competitive salary and comprehensive benefits package.

Wärtsilä Canada an equal opportunity employer.
Country Canada
Job area Finance & Control